• Carta is currently looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.
• Executive Assistant’s responsibilities include managing calendars, to be successful in this role, you should be organised, have great time management skills and be able to act without guidance.
• Ultimately, you will contribute to the efficiency of our business by providing personalised and timely support to executive members

 Responsibilities you’ll be taking charge of:

• Manage executive’s appointment schedule by planning and scheduling meetings, conferences and teleconferences 
• Format information for internal and external communication – memos, emails, presentations, reports 
• Prepares reports and presentations by collecting and analyzing information. 
• Maintaining the current filing and database system, and looking for ways to improve current systems 
• Using various software, including word processing, spreadsheets, databases, and presentation software. 
• Filing and retrieving corporate records, documents, and reports in order to Organize and maintain the office filing system 
• Taking dictation and minutes and writing them up subsequently 
• Contributes to team effort by accomplishing related results as needed. 
• Providing customer support when required 

Requirements:

• Proficient with MS Office, G Suite and CRM tools like HubSpot 
• Excellent written and verbal communication skills 
• Attention to detail and problem-solving skills 
• Strong organizational and planning skills 

Experience Required:

• At least 3 years of experience in the field of healthcare as an executive assistant 

Educational Background:

• Bachelors or Masters in Administration, or any other relevant field.  

Carta is an equal opportunity employer with a collaborative culture.