• Receive and verify invoices and other related documents for vendor payments as mentioned below and forward for posting in the accounting system and for cheque preparation.

Payment for Procurement                          

Purchase Orders and/ or Purchase requisitions.

Payment for repairs                                      

Approved Equipment repair request form is received.

Original Invoice/ Bills

Payment for Service or consultancy 

 Requisition, Procurement order

Agreement                                                                               

Performance report, completion report

Original Bills/Invoice

·         Only goods and services requisitioned were ordered;

·         Goods invoiced are actually received and entered in the record;

·         Goods received are according to specifications as given in the PO;

·         Services required are performed.

·         Arithmetical accuracy and contents of original invoice are checked.

·         Send voucher to Accounts officer for posting

VERIFICATION OF EMPLOYEES PAYMENT

Payment for Advances for expenses      Approved advance for expenses request            

Payment for Advances against Travel     Approved Travel authorization form is received

Approved Travel expense report is received

Payment for advance against salary        Approved advance against salary form is received

For all the expenditures finance officer will ensure that:

·         Do they actually occur?

·         Do they complete in all aspects?

·         Do they accurate and valid?